HR Terms

5-Point Check System – DPS system that identifies all the areas covered by the DPS HR Process. The 5-point check system includes an interview, evaluation based on specialty, background check, education / licensure verification, employment/ reference check.

Any Lab Test Now – direct access lab testing service company that provides blood tests, STD tests, paternity testing and drug screening. Contracted vendor for DPS.

Candidate Data Sheet (Applicant Jacket) – 11x17 folded sheet of paper that creates a jacket for the application documents. The jacket includes applicant demographic and contact information, interview profile, management approval signature information. Jacket can be used as a quick reference for contact info, CBC info, applicant status, orientation status.

Attestation Form – Client’s verification form acknowledging that the information provided is true and correct. Usually includes immunization, demographic, and background check information. 

Background Check – Can include any or all of these items: Positive Identification – SSN Trace, Maiden & Alias Name Search, Criminal Record Search (County, State, and / or Federal), Sex Offender Registry, Education Verification, Employment Verification, Professional License, Sanction Checks.  **CBC refers to Criminal Background Check

Cardiopulmonary resuscitation (CPR) is an emergency procedure for manually preserving brain function until further measures to restore spontaneous blood circulation and breathing in a person who is in cardiac arrest. DPS only accepts American Heart CPR Certification

Clearance – refers to the approval of compliance documents from a client’s HR department.

Client Orientation – Client orientation refers to a client specific orientation that takes place at DPS offices. Includes paperwork that is required by the client for submission or acceptance to a position.

Compliance –documentation, medical records, background checks and verification required for someone to go to a specific client site.

Concentra – Outpatient medical services company that provides urgent care, occupational health (pre-employment drug, physicals, work injury care, alcohol testing, etc.), physical therapy, vaccinations, physicals, employer health and wellness services. Contracted Vendor for DPS.

Disclosure Form – authorization given from an applicant to DPS to conduct a background check, including but not limited to: criminal history, SSN trace, education, employment, professional references, driving record, and licensure or credentials.

DNA – “Do Not Assign” status refers to a specific client site. DNA status can be from the employee or the client.

DNU – “Do not use” refers to a working for DPS. DNU is equivalent to Termination from Dean’s Professional Services.

DPS Applicant Checklist – Must be completed by the HR Representative and signed by a manager to ensure that we have completed all information needed to meet our DPS Processing Standards.

Evaluation – Evaluations are a series of questions (usually referencing a skill set) based on the selection chosen. Do not refer to an evaluation as a “Test”. Evaluations are not a pass / fail but rather an assessment of skill set. Evaluations are completed through a third-party testing website.  ( is the third-party vendor contracted for these evaluations)

FIT Testing - In order to protect from air-borne pathogens, federal and state law, as well as our Infectious Disease Prevention and Control Policies may require individuals in Environmental Services positions and positions involving direct patient care pass a respiratory fit test using the manufacturer, model, style and size mask available at the assigned facility.

Green Files – Refers to a working or worked employee’s personnel file. Can be green or yellow. Green – non-clinical, Yellow – clinical. 

GroupOne –a third-party background check vendor used by DPS

Hepatitis B - a serious disease caused by a virus that attacks the liver. The virus, which is called hepatitis B virus (HBV), can cause lifelong infection, cirrhosis (scarring) of the liver, liver cancer, liver failure, and death.

HR Process – Where each application is processed. This includes the DPS 5-Point Check System – interview, evaluation based on specialty, background check, education and licensure verification, employment and reference checks. Once verifications and checks have been completed, all the information entered into Tempworks. Staffing is not to remove a file from HR without approval.

Immunizations - is the process by which an individual's immune system becomes fortified against an agent. Immunizations are most commonly done through a vaccination.

Interview – Each person that is sent out by DPS must have a personal interview. If the employee has not been active in the past six months, they must have an updated file and interview.

Interview Profile – completed during the interview and put into Tempworks during the Data Entry Process.  Must be detailed.

Jacket Status:

ASAP – status that refers to someone who is going to work, or being submitted, should be scheduled for orientation.

Inventory – status that refers to an applicant that doesn’t match a current opportunity but will be marketed, should be scheduled for orientation

DNU / Incomplete – status that refers to an applicant that is “Do NOT USE”

Joint Commission - An independent, not-for-profit organization, The Joint Commission accredits and certifies more than 20,500 health care organizations and programs in the United States. Joint Commission accreditation and certification is recognized nationwide as a symbol of quality that reflects an organization’s commitment to meeting certain performance standards.

Manila Files –refers to a working or worked employee’s confidential file.

MMR vaccine - is an immunization vaccine against measles, mumps, and rubella (also called German measles). It is a mixture of live attenuated viruses of the three diseases, administered via injection

Nova – Occupational Health Services Center. Provides Pre-Employment Drug Screening, Physicals, Work injury Care, Vaccinations and Alcohol Testing. Contracted Vendor for DPS.

On-Site Orientation – Orientation held on client site by the client for the purposes of reviewing policies and procedures and usually includes paperwork that must be completed by employee before approval. May include an evaluation.

Orientation – This is the mandatory process that DPS takes each employee through to explain our policies and procedures.  It also serves as the OSHA training for each employee. (ASAP Orientation refers to a one-on-one orientation outside the scheduled orientation time)

PreCheck – a third-party background check vendor used by DPS.

Primary Source Verification – Verification from the primary source of distribution. (example: education verification from the school attended)

Proficiency Evaluation – skill evaluation for clinical specialty positions. (Prophecy is the third-party vendor contracted for these evaluations) 

Public Data – an online database of public information. Motor Vehicle, Sex Offender, Criminal Background, and Voter Registration information (any public data) is accessible. Public Data is our first step in the criminal background process. This data is re-verifiedby one of our background check vendors because of the inaccuracy and missing information that is sometimes included.

SAMA – Satori Alternatives to Managing Aggression Certification for clinical staff working with psych patients.

Sanction Checks – can include any or all of these:

            Federal Agencies – Department of Health and Human Services (DHHS), Office of Inspector General (OIG) – Federal and State*, List of Excluded Individual and Entities (LEIE), General Services Administration (GSA), Systems Award Management (SAM)*, Public Health Services (PHS), Office of Research Integrity (ORI), Administrative Actions Listing, Food and Drug Administration (FDA), Office of Regulatory Affairs (ORA), Debarment List and the disqualified, restricted and assurances list for clinical investigators, Department of commerce, bureau of industry and security, denied persons list, Health Resources and Services Administration (HRSA), Health Education Assistance Loan (HEAL).

            List of Defaulted Borrowers – Department of Treasury, Office of Foreign Assets Control, Specially Designated National (SDN), Blocked Persons List (Terrorists), TriCare Sanction List, Most Wanted Lists (FBI, DEA, ATF, Department of Homeland Security, Immigration and Customs Enforcement)

            State Agencies and Medicaid Sanction Lists.

*DPS checks OIG / SAM upon arrival, every 90 days (while working), annually (while working)

TABC Certification – Texas Alcohol and Beverage Commission Certification. Allows a person to prepare and serve alcohol.

Td - a booster vaccine for tetanus and diphtheria. It does not protect against pertussis.

Tdap - a combination vaccine that protects against three potentially life-threatening bacterial diseases: tetanus, diphtheria, and pertussis (whooping cough).

Titer - Titers can tell the doctor if the patient has immunity to diseases such as measles, mumps, rubella, small pox, and hepatitis. Titers can be used in place of a vaccine.

Tuberculosis (TB) Skin Test - The test is performed by injecting 0.1 ml of tuberculin purified protein derivative (PPD) into the inner surface of the forearm. The injection should be made with a tuberculin syringe, with the needle bevel facing upward. The test is an intradermal injection. When placed correctly, the injection should produce a pale elevation of the skin (a wheal) 6 to 10 mm in diameter. The skin test reaction should be read between 48 and 72 hours after administration. A patient who does not return within 72 hours will need to be rescheduled for another test.

Vaccine - the administration of antigenic material (a vaccine) to stimulate an individual's immune system to develop adaptive immunity to a pathogen. Vaccines can prevent or ameliorate morbidity from infection. Vaccination is the most effective method of preventing infectious diseases.